What do I do if my child is going to be absent from school?

Years 7 – 11

As part of our Safeguarding Procedures, if you know your child is going to miss lessons through illness please notify the School Attendance Officer by 9.30am on each day of absence. Please explain the absence by telephoning 01634 851262. This is usually sufficient for short absences but if the period runs beyond 3 days, please contact the Attendance Team to discuss the likely date of return and any special arrangements we might need to make. The Attendance Team can be contacted by phoning 01634 851262 (please include a contact number if you leave us a message) or you can contact us by emailing: We ask that medical appointments are made outside school hours. Please could parent/carer contact: or 01634 851262 to advise of any appointments in advance. If a student is likely to miss registration please call or email on the morning of the appointment. On their arrival at school the student must sign in at Student Services.

For any appointments that require the student to leave school during the school day – parents/carers need to contact the school as above. As part of our Safeguarding Procedures we need to be advised of:-

• the time of the appointment

• the time they are being collected

Students must sign out at Student Services and wait in Reception to be collected. If they return to school later on the same day then they must sign in again at Student Services.

Following any absence, your child should bring in a note of explanation on the day he or she returns to school for the attention of the Attendance Officer.

In the event of long-term absence through illness, the Head of Year will provide support and can help re-integrate your child on their return.

Planned Absences

Students should not be absent from school unless they are ill or have medical or dental appointments that cannot be arranged at another time. However, requests for Leave of Absence for educational purposes may be authorised, providing sufficient notice, evidence and documentation are given.

You must get permission from the Head of Year or Principal if you want to take your child out of school during term time (this must be for no more than five school days).

You can only do this if:

• you complete a Planned Absence form at least three weeks in advance

• there are exceptional circumstances

Please click here to access a Planned Absence form.

It is up to the Principal how many days your child can be away from school if leave is granted. You can be fined for taking your child on holiday during term time without the School’s permission. If your request is declined, and you still take your child out of school, each parent could receive a warning letter or be issued with a £60 penalty notice for each child you have taken out of school. This penalty notice will rise to £120 if you do not pay within 21 days. The non-payment of these fines will result in an application to criminal court. The fines are issued to each parent/carer.

Students have 12 weeks holiday each year and family holidays must be arranged during those times. Requests for absence are at the discretion of the Head of Year and Principal and should be submitted at least 3 weeks in advance by completing the online planned absence form a hard copy is available from Main School Reception. Parents should consider that schools can only authorise absences for exceptional circumstances. Financial considerations do not constitute exceptional circumstances and neither do other factors which apply to the majority of other pupils.

UKAT Sixth Form

If a student has a genuine reason for absence parents/carers must inform the main office by 9.30am on each day of absence. Any unexplained absence will generate a message home. For planned absence requests, students are asked to complete a UKAT Sixth Form online planned absence form, a hard copy is available from the Sixth Form Common Room or you can download one of the forms below:

Please click here to access our UKAT Sixth Form Authorised Absence Form.

Attendance Data

Please click here for the attendance data for Chatham Grammar School for Girls for 2016/2017

Please click here for the attendance data for Chatham Grammar School for Girls for 2017/2018

CGSG Association

At the end of last year, seventy five former CGSG students enjoyed their annual lunch at the Academy. The older members were at CGSG in the 1940's and had some wonderful and colourful memories to share about the School during the Second World War. The Association are active in raising money for the Academy as well as coming in to support current students. They are always looking to recruit new members, so if you are keen to join please use their Facebook link

Exam Dates

Monday 13th November to Friday 24th November 2017 – Year 11 and Year 13 Mock Exams

Monday 5th March to Friday 16th March 2018 – Year 11 and Year 13 Mock Exams

Monday 14th May 2018 – first GCSE and A-level exam

Friday 22nd June 2018 – last GCSE exam

Monday 18th June 2018 - Friday 22nd June summer exam week for Years 7,8,9,10 and 12

Tuesday 26th June 2018 – last A-level exam

Thursday 16th August 2018 – A-level results day

Thursday 23rd August 2018 – GCSE results day

Exam Information

To view the Controlled Assessment Regulations please click on the link

Non-exam Assessment Regulations

Social Media and Exams Guidance

Written Exam Regulations

Facilities For Hire

For more information or to book the following facilities please contact Paul Carwardine on 01634 851262 or email him at

Sports Hall - £38 per hour

Main Hall - £38 per hour

Dance Studio - £30 per hour

Key Stage 3 Revision

For How to and Tips please click here

Literacy and Numeracy Catch Up 2016/2017

Catch-up Premium Report 2016/17

A very small proportion of students start at CGSG with Key Stage 2 scores below the national expectation.

£1215 was received in 2016/17 in respect of the Catch-up Premium and this has been increased to £1989 due to the increase in the size of the new Year 7 cohort.

Our internal assessments in 2016/17 show that those few Year 7 students perform well against their targets, taking into account their lower starting points. Of the six Year 7 students, with the lowest prior attainment on entry, 4 of these reached their minimum expected target and 2 exceeded this target in English. In Maths, all 6 of these students met their minimum expected target and 3 students exceeded this target.

Teaching, support and intervention included:

• ‘In class’ teacher intervention following formal assessments • Ongoing ‘in class’ teacher support, during class discussions, group work, following up on written work completed in class or for homework. • Additional reading tasks • Visits to the library and encouragement to read • Visiting local author to inspire young readers

Pupil Premium

Please click here for the Pupil Premium Report 2016/2017

Please click here for the Pupil Premium Budget 2016/2017


As a school we take safeguarding issues very seriously. The following gives an overview of what we do at CGSG:

· Safeguarding procedures in school are overseen by a member of the Senior Leadership Team, Adele Solomides, responsible for ensuring that these procedures are in place and are monitored regularly

· The Academy has a designated DSL (Designated Safeguarding Lead currently Adele Solomides) and a Safeguarding Team who meet regularly to discuss any ongoing safeguarding or welfare concerns, offering support and guidance where necessary.

· The Academy's Child Protection and Safeguarding Policy can be viewed under the policies section of the school website.

· All staff, including non-teaching staff have received recognised training in safeguarding and child protection.

· A central record is kept of all adults who either work in the school or who help as volunteers with details of DBS checks in place.

· Any visitors to the school are required to report to the office to obtain a named visitor’s badge and are given a summary sheet about safeguarding within the school.

· Senior members of staff involved in the recruitment of teaching and non-teaching staff have received recognised training in safer recruitment, and have put in place appropriate procedures to ensure that appropriate checks have been made before appointments are taken up.

· All staff, including non-teaching staff know the procedures for reporting safeguarding or welfare concerns.

· All students understand the importance of safeguarding issues and have been introduced to the members of the Safeguarding Team in assemblies. They too are aware of how to report safeguarding or welfare concerns about themselves or others.

· All students are aware of the importance of e-safety and have received guidance from the IT department and through assemblies on safe use of the Internet.

For any immediate safeguarding concerns please contact our email address below. This email address is checked frequently by our CGSG Safeguarding Team.

Please find some useful contact details for our Safeguarding Team:

Designated Safeguarding Lead (DSL): Adele Solomides

Prevent Officer: Claire Grimes

SENCO: Simon Richter

Chatham Grammar School for Girls: 01634 851262

Contact Details for Medway Children’s Safeguarding Team: 01634 334466

Emergency Out of Hours Social Care: 0845 7626777

Contact Details for Kent Children’s Safeguarding Team: 03000 411111


SEN Report 2017/2018

Term Dates

Term dates please click here

Year 11 Information

Information will be coming soon.